Comment & Markup toolbar functionality

Adobe Acrobat is a most handy tool for a flawless communication on the design projects that we work on! So do download Adobe Acrobat Reader, it’s free. Below you’ll find a brief tutorial. My suggestion number one: ONE comment = ONE correction.

1. Show the Comment & Markup toolbar

The toolbar doesn’t appear by default. Do one of the following:

  • Select View > Comment > Annotations.
  • Click the Comment button in the Task toolbar.
If it doesn't appear, your PDF may not be enabled for commenting.

2. Select a commenting or markup tool from the Annotations window.

After an initial comment is made, the tool changes back to the Select tool so that the comment can be moved, resized, or edited. (The Pencil, Highlight Text, and Line tools stay selected.)

Also note that multiple comments can be added without reselecting the tool: select the tool to use, then

  • Right Click on the tool.
  • Select Keep Tool Selected.

3. Use the comment & markup tools

To insert, delete, or replace text, use the corresponding tool. Select the tool, then select the text with the cursor (or simply position it) and begin typing. A pop-up note will appear based upon the modification (e.g., inserted text, replacement text, etc.).

A. Sticky Note
B. Attached file
C. Highlighted text
D. Inserted text
E. Crossed-out (strike-through) text
F. Replaced text

4. Review the changes

Reviewing all changes is easy:

  • Click the Comments button to reveal the comment tools
  • Click the triangle next to Comments List (if not already visible)
Note: Selecting a correction in the list will highlight the corresponding item in the document, and vice versa.

Important: Not to miss any feedback, make a separate comment for each correction. That results in ONE box for ONE correction in the Comments List, which is then easily checked off. Most efficient! Well-done!